Published on 18 th February 2025 Tessa Robinson
Launching a children club is an exciting venture but the demise of the correct venue plays a knotty role in making your events successful. So many options give rise to the question: how do you pick the right place? These are some tips that can help you get the Perfect Venues for Your Kids Club:
Figure Out What You Require
To begin with, prepare the list of all the things you would require in your kids club. Think about:
- Space: Ensure that there will be enough room to accommodate all children and the activities that you want them to learn. Having a large facility implies that the kids do not cramp together and can take part in different activities.
- Facilities: Seek facilities that offer basic facilities such as WiFi, seats, AV device, accessible toilet and kitchen. These all simplify the ability to organise and run your events in a smooth way.
- Access: See whether the location is accessible by rail and bus and whether parking is adequate. Convenience will also promote attendance of your club by more parents.
- Booking Time: Reserve enough time to prepare/clean (we know kids can make a little bit of a mess)
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Price: Check on the price of the venue. The combination of affordability and quality will assist you to find an appropriate location without spending excessively.
Find the Ideal venues to host your Kids Club using Handy Venue Search Tools
Sourcing the right venue can be stressful and that is why tools such as Convene help in the process. The following is how Convene can play a role:
- Venue Search: It is possible to search venues in your area with filters based on space type, event type, amenities of the place, rating and availability of parking. That is why it is not difficult to select a venue that suits all your needs.
- Map View: look through the Map View to view precise sites of possible venues. This aspect can assist you in visualising where each venue is located as it is convenient to determine the most suitable location.
- Happy Times: Some bars have special offers at certain times of the week so be cunning and flexible with your time and you can pinch a fab deal!
- Booking Details: You can easily select your date, time and the type of booking (one-off or the occurrence pattern). The flexibility will enable you to organize your shows to suit your time.
- Fees Calculations: Calculate booking fee and also calculate extras such as stage access or kitchen. That way, you will be able to have a clear picture of the overall cost and make the decision that is informed.
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Direct Communication: Direct Communication is whereby, after having paid, one can communicate to the venue office staff on matters to do with co-ordination and clarify any finer details.
Stock Up
After confirming a site, create a list of everything that you will require. The following are some of the essentials that need to be taken into consideration:
- Chairs and tables: These may be supplied by the place you are going to rent, but are you sure everyone has a chair and a table?
- Toys and Games: Entertain the kids with variety of toys and games with different age fortifications.
- Crafts and Crafts Materials: Promote activities by offering crafts and craft materials.
- Mats and Cushions: place mats and cushions lying around where one can sit and also play around.
- Books and educational resources: Provide them with books and educational materials so as to give the children a wholesome experience.
- Refreshments: Everyone will need refreshments (of course) both the kids and parents. A healthy snack, tea, and coffee may be supplied in quantity to make a difference.
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Music and Sound Equipment: Use music and sound equipment to stimulate a vibrant environment with music and sounds that should make activities more interesting.
Draw up a Plan
An orderly timing is one of the major contributors to the involvement of all the parties involved and an easy running of operations. The following are some ideas about how to schedule yourself:
- Frequency: Determine the frequency of meeting of your group. It should be frequent either weekly, bi-weekly or monthly.
- Activities: Have a combination of activities with parent free and social times, some with groups. This diversity makes it exciting and provides to various requirements.
- Timing: Ascertain certain time slots on each activity in order to have a flow. With a clear schedule, it eases the minds of all of us to know what the proceeding would be like and makes the event scheduled.
Tell your friends
Along with Club Hub, advertise your kids club on fore channels to get more members. This is how to get the word around:
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Social Media: Facebook, Instagram can be used to reach as many people as possible.
Post photos, event information and generate conversation in the form of interest and excitement.
- Community notice boards: Stick the flyers on local noticeboards, libraries and in shops. The presence in a community may help develop trust and appeal to the parents who do not like to communicate online.
- Schools and Nurseries: Partner with local schools and nurseries to create awareness to the parents. These people will be able to market your club in their circles.
- Word-of-Mouth: Applaud the existing members to refer friends and family. Advocacy can be highly useful in the development of a community.
Deliberate on a Few Ground Rules
It is imperative to develop a pleasant and neat atmosphere where your kids club will thrive. This is how you can lay down some guiding rules:
- Safety: Safety regulations that will safeguard the children throughout the activities must be set up.
- Attendance: Expectancy should be created regarding attendance to achieve a regular attendance.
- Shoveling responsibilities: Make the parents to cooperate in duties that include cleaning and packing snacks. This introduces a sense of community and it creates a more manageable workload.
Have Fun!
